Documents Required

1.3 KYC documentations for Other Entities

NOTE :

Please note that the mandatory documentation requirements as mentioned in Section 1.1 is also applicable for following entities. Documents as per 1.2 are not required until and unless explicitly specified hereunder.

1.3.1. Documentation for Defence Establishments, Universities, Association of Persons (AOP) & International Clubs

Defence establishments

Letter from the Commanding Officer (CO) for opening of account with any scheduled commercial bank. The letter should contain information such as mode of operation with designated powers, list of authorized signatories, acceptance of the terms and conditions and such other conditions as may be prescribed by the standard format of Managing Committee/Governing Body resolution from time to time.
List of all authorized signatories with their addresses signed by the CO to be obtained on the letterhead (of the defence establishment).
Confirmation from the defence establishment that the income of the establishment is exempt under the Income-tax Act on annual basis.
Separate proof of communication address in the name of the entity needs to be collected.

Universities

Copy of the byelaws or extract of the relevant act passed by state / central government, which specifies the banking norms, certified by the any two member of management committee / Vice Chancellor / Any two authorised signatories operating the account.
Resolution passed by the Managing Committee / Vice Chancellor to open bank account with any scheduled commercial bank. The copy of resolution should be certified by any two member of management committee / Vice Chancellor / any two authorised signatories operating the account.
The resolution should contain information such as mode of operation with designated powers, list of authorized signatories, acceptance of the terms and conditions and such other conditions as may be prescribed by the standard format of resolution from time to time.
In case, another office bearer (e.g. Registrar) is the signatory, then the resolution passed by the Management Committee specifying the powers given to that office bearer by the Management Committee.
List of all office bearers / Trustees with their addresses signed by the Vice Chancellor / any two members of Management Committee. To be obtained on the letterhead of the university.
Identity proofs for all authorised signatories.
Separate proof of communication address in the name of the University needs to be collected.
Confirmation from the university that the income of the university is exempt under the Income-tax Act on annual basis.

Association of Persons (AOPs)

SSA is offered only to registered Association of Persons. KYC guidelines as referred in section 1.1 & 1.2 to be complied with, in case of opening of account of registered AOP.

nternational Clubs namely Rotary, Lions and Jaycee and the likes

Copy of International charter of the club.
Certified copy of Resolution to open the account signed by District Governor / President / Head of the International club / any two authorised signatories.
Board/Committee/Governing Body resolution should contain information such as mode of operation with designated powers, list of authorized signatories, acceptance of the terms and conditions and such other conditions as may be prescribed by the standard format of board resolution from time to time.
List of office bearers of the Club with latest signature and photograph.
A copy of the letter of appointment of the District Governor / President / Head of the International club (Rotary/Lion/Jaycees).
Proof of tax exemption as per 1.2 Point 4 needs to be obtained.
Identity proof for all authorised signatories.
If IT assessment order/IT registration certificate submitted by the applicant does not establish the communication address as mentioned in the Account opening form, separate proof of communication address in the name of the entity is required.

Companies registered under Section 25 of Companies Act

Latest list of all Directors with their Addresses duly dated & signed by Company Secretary/ director(s).
Certified " True and Updated" Copy of Certificate of Incorporation.
Certified " True and Updated" Copy of Certificate of Commencement of Business (In case of Public Limited. Co.). In case, a private limited company is converted to a public limited company, amended copy of certificate of incorporation issued by Registrar of Companies ("ROC") will be required.
Certified " True and Updated" Copy Memorandum and Articles of Association.
Identity proof of all authorised signatories.
Separate proof of communication address of the company if document in certificate of incorporation does not establish the communication address of the entity as mentioned in Account opening form.

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